Nottingham Trent International College

How to book accommodation

Accommodation booking

We will always try to place you in your first choice of accommodation if it is available. Our accommodation is popular and places are allocated on a first come, first served basis so we recommend that you book as early as possible to have the best chance of getting your first choice.

Step 1

Complete the accommodation booking form, selecting your preferred accommodation option.

You will be asked on your booking form to provide the name and contact information of a guarantor for payment. A guarantor is someone who will become legally responsible for any outstanding payments related to your accommodation.

Please note: It will not be possible to change your contract length once you have booked and signed your tenancy agreement. It is therefore especially important that you inform us if you have gained an improved English score between receiving your acceptance and arriving. Please inform us of this before you arrive.

Step 2
Once you have completed your accommodation booking form, you will receive information on the room you have been allocated by email, along with a tenancy agreement and information on payment. You and your guarantor must return the signed tenancy agreement to the College and pay the required first rent instalment within three days in order to secure your room.

Please note: you will not be able to gain access to your room until we have a copy of your signed tenancy agreement and have received your first payment.

Paying for accommodation

Payment for accommodation is structured as follows:

1. A deposit of £250 GBP will be added to the payment required to secure the accommodation. This will be returned to you at the end of your tenancy unless your room is left in an unsatisfactory condition (e.g. there is damage to the room, or there are outstanding payments on your account).
2. Payments on booking to secure the room can be made by bank transfer, with evidence of payment included with the signed tenancy agreement returned to the College. You can also pay this by credit card by completing the credit card authorisation form  and sending it to the College. It is essential that payment is received by the College before arrival as you will not be able to gain access to your room if payment has not been received.
3. Further payments can be made by bankers draft (payable to the College), by credit card at the College (subject to a £30 handling fee), debit card or by bank transfer. Bank transfer details can be found on the Tuition fees page.
4. In the event that you do not obtain a student visa, all accommodation fees paid will be refunded in full on production of documentary evidence of the refusal.
5. Students under the age of 18 years of age on arrival may be requested to pay their full accommodation fees in advance.

Confirming your arrival

You can confirm your arrival using the Arrivals Form. Airport transfer services are available from a number of UK Airports – please see the Arrivals Form for further information.

We always recommend that students time their arrival at their hall of residence during office hours (generally 9.00 am to 5.00 pm), to ensure a smooth check-in and speedy access to your room!

The accommodation confirmation date

In order to ensure we have accommodation available for all students who require it on arrival, we have an accommodation confirmation date for each intake. This will usually be the day before accommodation tenancies are due to start.

This is when all students who have booked rooms to date should have confirmed their arrival. If you have not confirmed your arrival by this date, your tenancy may be cancelled and your room may be made available for other students to book. The College will only do this if there is a limited number of rooms available to book.

If this happens and your tenancy is cancelled, you will be offered the next available room once you have confirmed your arrival date. If you decide to reject this room, your first instalment will be refunded, minus your deposit which will be retained as an administration fee.

Late bookings

If you do not book accommodation in advance and wait until your visa has been issued before you inform us of your arrival and book your accommodation, you should leave at minimum five days between informing us of your arrival date and accommodation requirements, and arriving in the UK. This is to allow us enough time to process the booking, sign and return tenancies and make the necessary payments to enter your accommodation.

Arrivals without accommodation bookings

If you require accommodation it is not recommended that you arrive without completing the booking process, as we cannot guarantee to find vacant student accommodation in this situation.

If you do arrive in the UK and have not booked any accommodation, you should attend the College no later than 12.00 GMT on your day of arrival (we are open Monday to Friday from 9.00 am) to allow enough time to complete the necessary administration and payments. Students who cannot meet this requirement will be directed to local hotels, information on which can be obtained from www.experiencenottinghamshire.com